How to Schedule a Meeting in Google Meet with Apps Script?

If you’re a busy professional, it’s likely that you use Google Calendar to keep track of your work schedule. While this is an efficient way to manage your time, it doesn’t always allow for collaboration. If you want to schedule a meeting with another user, you’ll need their calendar as well. Fortunately, there’s a way around this and with just a few easy steps, you can seamlessly bring users into each others’ calendars and create one shared calendar that everyone can access!

Create a Google Calendar

To schedule a meeting, you need to create a Google Calendar first. You can do this by going to [the link below].

• Click on “Create” in the top right corner of your screen.
• Name your calendar whatever you want (e.g., “My Schedule”) and click “Next”.
• Select whether or not anyone else should be able to see this calendar (e.g., if there are multiple people managing schedules for different projects) and click “Next”.
• If someone else has already created an account with Google Calendar and wants access to yours: click on “Add People”, add their email address(es), then click “Send Invites”.

Create an Apps Script

• Create a new script
• Give the script a name, such as “Schedule Meeting” or something similar
• Add functions to the script:
• Add one function that will allow you to enter the date/time when you want your meeting to start (e.g., “startTime”)
• Another function that will allow users to add an attendee by entering their email address (e.g., “addAttendee”)

Add a ‘Get Start Time’ button to your calendar

To add a button to your calendar that gets you started on scheduling a meeting, create a new button with the following code:

function() {

var startTime = New Date();

var startTime = new Date();

var startTime = new Date();

Add a ‘Get End Time’ button to your calendar

To add a ‘Get End Time’ button to your calendar, follow these steps:

• Click the ‘Calendar’ tab and then click on the gear icon in the upper right-hand corner of your screen.
• Select ‘Script Editor’.
• Copy this code into your script editor:

function getEndTime(event) { // This will return actual time in which meeting was scheduled return event.startTime; } // Adds a button that launches getEndTime function addGetEndButton(event) { var btn = document.createElement(“button”); btn.innerHTML = “Get End Time”; var el = document.getElementById(“mycalendar”)[0]; el[0].appendChild(btn); }

Add an ‘Appointment Creation’ button to your calendar

• Add an “Appointment Creation” button to your calendar:

In order for this script to work, you need to add a button in your Google Meet calendar. This button will trigger the creation of events using Apps Script and then insert those events into your Google Calendar. To do so, follow these steps:

• Navigate to ‘My Calendars’ in G Suite (https://meetings.google.com/my-calendar/) or click on “Calendars” under the “Calendar” tab on Gmail.
• Click on the pencil icon next to the calendar you’d like this function added too (e.g., “Meetings”). This will open up editing mode where changes can be made directly through HTML code or via CSS stylesheets if necessary!

The takeaway from this article is that you can create a template in Google Docs to save time and avoid mistakes.

The first step is always understanding the problem. Next, you should understand the solution–and how it works. Then, think about how you would solve this problem yourself before moving on to other steps like creating a checklist or using an existing template as inspiration for your new one.

In this tutorial, we’ve shown you how to create a meeting schedule in Google Meet using Apps Script. You can use the same steps to create any type of event on your calendar, whether it’s for personal or professional use.

Sure, here is a step-by-step guide to schedule a meeting in Google Meet with Apps Script:

Prerequisites

Before we begin, make sure you have the following:

• A Google Account
• Access to Google Meet
• Apps Script enabled in your Google account
• An understanding of basic Apps Script concepts

Steps:

1. Open the Google Apps Script Editor by going to https://script.google.com and clicking on the New Project button.
2. In the Code.gs file, firstly, we need to enable the Meet API. To do this, click on the + symbol on the left pane and search for “Google Calendar API”. Click on it to add it to your project.
3. Next, let’s set up the necessary variables for our script. We will need the following:
   • CALENDAR_ID: The ID of the calendar you want to schedule the meeting on.
   • MEETING_DURATION_IN_MINUTES: The duration of the meeting in minutes.
   • MEETING_DATE: The date when the meeting is scheduled.
   • MEETING_TIME: The time when the meeting is scheduled.
   • MEETING_TITLE: The title of the meeting.
   • DESCRIPTION: The description for the meeting, if any.
   • VIDEO_CALL_NEED: Whether or not the meeting requires a video call.
   var CALENDAR_ID = "yourcalendarid@group.calendar.google.com";var MEETING_DURATION_IN_MINUTES = 30;var MEETING_DATE = "2021-09-19";var MEETING_TIME = "14:00:00";var MEETING_TITLE = "Test Meeting";var DESCRIPTION = "This is a test meeting description.";var VIDEO_CALL_NEED = true;
4. Let’s continue with writing the function to schedule the meeting. We will use the CalendarApp.createEvent() method to create a new meeting event. Here is the complete function:function scheduleMeeting() { var startDateTime = new Date(`${MEETING_DATE}T${MEETING_TIME}:00`); var endDateTime = new Date(startDateTime.getTime() + MEETING_DURATION_IN_MINUTES * 60 * 1000);

CalendarApp.getCalendarById(CALENDAR_ID).createEvent(
MEETING_TITLE,
startDateTime,
endDateTime,
{description: DESCRIPTION, guests: ”, sendInvites: true, videoConference:{‘enabled’: VIDEO_CALL_NEED}}
);
}

5. Once you have written the function, let's go ahead and schedule the meeting. To do this, simply click on the `Run` button at the top of the screen.6. If this is the first time you are running the script, you will be asked to grant permission to the script to access your Google account. Click `Continue` and follow the prompts to authorize the script.7. Once you have granted permission, your meeting will be scheduled on the calendar specified in your `CALENDAR_ID` variable.Congratulations! You have successfully scheduled a meeting in Google Meet with Apps Script.

FAQ

1. Q: How do I schedule a meeting in Google Meet with Apps Script?

• A: To schedule a meeting in Google Meet with Apps Script, you need to use the CalendarApp.createEvent() method to create a new event in your Google Calendar. Set the necessary parameters such as the start time, end time, title, description, and any other options like video call requirements.

2. Q: What is Apps Script and how does it help in scheduling Google Meet meetings?

• A: Apps Script is a scripting platform developed by Google that allows you to automate tasks and extend the functionality of various Google products, including Google Meet and Google Calendar. With Apps Script, you can write code to schedule meetings in Google Meet programmatically, saving time and effort.

3. Q: Can I use Apps Script to schedule recurring meetings in Google Meet?

• A: Yes, you can use Apps Script to schedule recurring meetings in Google Meet. Simply use the appropriate parameters in the createEvent() method to specify the recurrence pattern, such as daily, weekly, or monthly.

4. Q: Is it possible to add participants and send meeting invitations using Apps Script?

• A: Yes, Apps Script provides options to add participants and send meeting invitations when scheduling a meeting. You can specify the participants’ email addresses as guests in the createEvent() method, and by setting the sendInvites parameter to true, invitations will be sent automatically.

5. Q: How can I set up reminders for Google Meet meetings scheduled via Apps Script?

• A: Apps Script allows you to set up reminders for your scheduled meetings. Use the addEmailReminder() method along with the createEvent() method to add email reminders for participants at specified time intervals before the meeting starts.

6. Q: Can I customize the meeting details like location or conference room using Apps Script?

• A: Yes, you can customize the meeting details like location and conference room using Apps Script. The createEvent() method accepts parameters such as location and conferenceData to specify the meeting location or conferencing details, if needed.

7. Q: How can I integrate Google Meet scheduling with other apps or services using Apps Script?

• A: Apps Script allows you to integrate Google Meet scheduling with other apps or services by utilizing its capabilities to interact with external APIs. You can use HTTP requests, like UrlFetchApp.fetch(), to communicate with external services and automate the creation of Google Meet meetings along with other workflows.

8. Q: Can I schedule a Google Meet meeting with recurring video conference requirements using Apps Script?

• A: Yes, you can schedule a Google Meet meeting with recurring video conference requirements by setting the videoConference parameter in the createEvent() method to enable video calls for all instances of the recurring meeting.

9. Q: Is it possible to schedule a Google Meet meeting programmatically without opening Google Calendar manually?

• A: Yes, you can schedule a Google Meet meeting programmatically without opening Google Calendar manually by writing an Apps Script code and triggering it from a script editor, a web UI, or an external automation service.

10. Q: Are there any limitations or quotas I should be aware of when scheduling Google Meet meetings with Apps Script?

• A: Yes, there are certain limitations and quotas to consider when scheduling Google Meet meetings with Apps Script. These include limits on the number of events that can be created per day, the frequency of API calls, and the number of participants allowed in a meeting. Refer to Google’s official documentation for detailed information on the current quotas and limits.