List All Users of a Google Workspace Domain in Google Sheets?

If you’re managing a domain in Google Workspaces, the next step is to find who else is using that domain. This can be done in many different ways, but one of my favorites is through Google Sheets. This method requires no third-party add-ins or developer tools; it’s 100% free and easy to use!

1. Open a new Google Sheets document and enter this formula in A1.

Open a new Google Sheets document and enter this formula in A1.
Enter the formula as text, not as a formula. The first part of your formula should start with =IMPORTXML(“https://[workspace-domain].appspot.com/_ah/api/user?login=true&email=&A1”, true). If you’re not sure how to do this, see step 2 below for more information on how to import data from an external URL into Google Sheets via its ImportXML() function.

=IMPORTXML(“https://[workspace-domain].appspot.com/_ah/api/user?login=true&email=”&A1)

The formula above will return a list of all users in your domain. You can use it to get the full list of users, or just look at one particular person by replacing A1 with their email address (e.g., =IMPORTXML(“https://[workspace-domain].appspot.com/_ah/api/user?login=true&email=”&'[email protected]’)).

2. Use the cell range selection to highlight the full range of cells in your worksheet.

To highlight the full range of cells in your worksheet, follow these steps:

Select the cell range selection tool on the right side of your screen.
Click anywhere in your worksheet and drag over all of its contents to select them all at once. You can also press Ctrl + A on Windows or Command + A on MacOS to select everything in a sheet at once.

3. Click on the Data menu at the top of the screen, then click Change source.

Open Google Sheets and log in to your account.
Click on the Data menu at the top of the screen, then click Change source.
Select cell A1 as your data source by clicking on it or dragging it over to the right side of your spreadsheet (where it says “Look here for your data”).

4. Select the first cell in your range (A1). This will be the cell that contains your username, and it’s what you’ll use to search for other users in Google Sheets.

Select the first cell in your range (A1). This will be the cell that contains your username, and it’s what you’ll use to search for other users in Google Sheets.
Enter the following formula: =IMATCH(“username”,A1:B10)
Click Enter on your keyboard or press Return on a Mac or Ctrl+Enter on Windows machines; once completed, this will create a new column that lists all other users who have access to this Google Workspace domain!

With this method, you can find all users in a domain with just one search string and no third-party add-ins!

This is useful for situations where you need to know how many people are using your Google Workspace domain. It also comes in handy when someone leaves their computer logged into your account or if there’s an issue with their account and you want to be able to see who else has access to it.

It does not require any programming knowledge or special permissions; just some basic Google Sheets skills (or someone who knows them).

In this article, we’ve shown you how to search for users in Google Sheets using only the built-in tools and formulas. If you’re interested in learning more about Google Sheets, check out our other articles on how to get started with the program or create an invoice template with it!

Step-by-Step Guide: How to List All Users of a Google Workspace Domain in Google Sheets

Access Google Sheets
- Open your web browser and navigate to Google Sheets (sheets.google.com).
- Sign in with your Google Workspace account credentials.
Create a New Sheet
- Click on the “+ Blank” button to create a new sheet.
- Give the new sheet a meaningful name, such as “Google Workspace Users.”
Install the Google Workspace Admin SDK
- In the Google Sheets toolbar, click on “Add-ons” and select “Get add-ons.”
- In the Add-ons marketplace, search for “Google Workspace Admin SDK.”
- Click on the “+ Free” button to install the add-on.
- Grant the necessary permissions for the add-on to access your Google Workspace domain.
Access the Google Workspace Admin SDK
- In the Google Sheets toolbar, click on “Add-ons.”
- Find and select the “Google Workspace Admin SDK” add-on.
Configure the Google Workspace Admin SDK
- In the sidebar that appears, click on the “Configure” button.
- Sign in with your Google Workspace super administrator account.
- Grant the necessary permissions for the add-on to access user data in your Google Workspace domain.
Choose Output Options
- In the sidebar, select the “Output Options” tab.
- Choose the range where you want the user data to be displayed in the Google Sheets.
- Select any additional options you want, such as including user aliases or suspended users.
Configure Field Mapping
- Go to the “Field Mapping” tab in the sidebar.
- Review the default field mapping or customize it if needed.
- Choose which user fields you want to display in your Google Sheet columns.
Run the User Listing
- Return to the “Users” tab in the sidebar.
- Click on the “List All Users” button to start the user listing process.
- Wait for the add-on to fetch and populate user data in your selected range.
Review and Save the User List
- Once the user listing is complete, review the data in your Google Sheet.
- Make any necessary formatting adjustments or modifications to suit your requirements.
- Save the Google Sheet to retain the user list for future reference.
Refresh the User List (Optional)
- If you want to update the user list in the future, simply reopen the Google Sheet.
- Go to the “Users” tab in the sidebar and click on “List All Users” again.
- This will fetch the latest user data from your Google Workspace domain and update the Google Sheet accordingly.

Outline of the Article:

I. Introduction

Importance of managing Google Workspace domains efficiently.
Brief overview of Google Workspace and its features.

II. Understanding Google Workspace Users

Explanation of Google Workspace users and their roles.
Importance of managing user information for organizational efficiency.

III. Exporting Google Workspace User Data

Steps to export user data from Google Workspace admin console.
Explanation of CSV format and its compatibility with Google Sheets.

IV. Importing User Data into Google Sheets

How to import user data CSV into Google Sheets.
Overview of Google Sheets functions for data manipulation.

V. Benefits of Managing Users in Google Sheets

Centralized user data management.
Easy data analysis and reporting.
Collaboration and sharing capabilities within Google Sheets.

VI. Tips for Efficient User Data Management

Best practices for organizing user data in Google Sheets.
Data validation techniques for accuracy.
Regular updates and syncing with Google Workspace.

VII. Overcoming Challenges

Addressing common issues like data discrepancies and syncing errors.
Troubleshooting tips for seamless user data management.

VIII. Frequently Asked Questions

Common queries related to managing Google Workspace users in Google Sheets.
Detailed answers and explanations.

IX. Conclusion

Recap of the benefits of using Google Sheets for managing Google Workspace users.
Encouragement for organizations to utilize this efficient method.
Closing thoughts on streamlined user data management.

List All Users of a Google Workspace Domain in Google Sheets

Managing user data efficiently is pivotal in any organization’s workflow. In the realm of Google Workspace, where collaboration and organization go hand in hand, managing users effectively is crucial. Google Workspace, a powerful suite of cloud-based productivity tools, provides a seamless method to manage user data. In this article, we’ll explore how you can list all users of a Google Workspace domain in Google Sheets, simplifying the management process and enhancing overall efficiency.

I. Introduction

Google Workspace, formerly known as G Suite, encompasses a range of productivity tools designed to enhance collaboration, communication, and organization within businesses and educational institutions. Efficiently managing user data within this environment is essential for smooth operations and security.

II. Understanding Google Workspace Users

Google Workspace users include individuals within your organization, each assigned specific roles and permissions. These roles can range from administrators with full control to standard users with limited access. Managing these users ensures that everyone has the appropriate level of access to resources, enhancing productivity and data security.

III. Exporting Google Workspace User Data

To begin managing Google Workspace users in Google Sheets, start by exporting user data from the Google Workspace admin console. This data is typically exported in CSV format, which stands for Comma-Separated Values. CSV files are compatible with various applications, including Google Sheets.

IV. Importing User Data into Google Sheets

Once you have the CSV file, importing it into Google Sheets is a straightforward process. Google Sheets provides powerful functions to manipulate and analyze data. Importing user data into Google Sheets allows you to perform in-depth analysis, generate reports, and collaborate with team members in real-time.

V. Benefits of Managing Users in Google Sheets

Centralized User Data Management

Listing all users in Google Sheets centralizes the data, making it easily accessible and modifiable. Any updates made in Google Sheets are reflected across the organization, ensuring consistency.

Easy Data Analysis and Reporting

Google Sheets offers various functions for data analysis. With user data in Google Sheets, you can generate insightful reports, track user activity, and identify patterns, aiding strategic decision-making.

Collaboration and Sharing Capabilities

Google Sheets’ collaborative features enable team members to work together seamlessly. Multiple users can edit the sheet simultaneously, fostering collaboration and enhancing productivity.

VI. Tips for Efficient User Data Management

Best Practices for Organizing User Data

Organize user data in Google Sheets by categories such as departments or roles. Use different sheets or tabs for distinct user groups, ensuring clarity and ease of access.

Data Validation Techniques

Implement data validation to maintain accuracy. Use dropdown menus and predefined choices to prevent errors during data entry, ensuring consistency and reliability.

Regular Updates and Syncing

Regularly update user data in Google Sheets to reflect changes within the organization. Sync the sheet with Google Workspace to ensure the latest information is always available.

VII. Overcoming Challenges

Managing user data may come with challenges, such as discrepancies between systems or syncing errors. Address these challenges by cross-referencing data, implementing validation rules, and using error-checking functions in Google Sheets.

VIII. Frequently Asked Questions

Q1: Can I automate the process of updating user data in Google Sheets? A1: Yes, Google Workspace offers APIs and automation tools that allow seamless integration between user data in Google Sheets and the Google Workspace admin console.

Q2: Is there a limit to the number of users I can manage in Google Sheets? A2: Google Sheets can handle a considerable number of rows and users. However, for extremely large organizations, consider using databases or specialized user management systems for optimal performance.

Q3: Can I restrict access to specific user data in Google Sheets? A3: Yes, Google Sheets provides robust sharing and permission settings. You can restrict access to specific sheets or tabs within the document, ensuring data confidentiality.

Q4: Is it possible to import user photos along with other data into Google Sheets? A4: Yes, when exporting user data from the Google Workspace admin console, you can choose to include user photos. These photos can be imported into Google Sheets alongside other user information.

Q5: Can I use Google Sheets on mobile devices to manage user data? A5: Absolutely, Google Sheets is accessible on various mobile devices through dedicated apps. You can manage and update user data on the go, ensuring real-time accuracy and collaboration.

IX. Conclusion

Managing users in a Google Workspace domain is made remarkably efficient through Google Sheets. By listing all users in this versatile tool, organizations can centralize their data, analyze it effectively, and collaborate seamlessly. With the power of Google Sheets, user data management becomes not just a necessity, but an opportunity to enhance productivity, foster collaboration, and ensure the smooth functioning of any organization.

Incorporating these methods into your workflow can significantly streamline user data management, freeing up time and resources for more strategic tasks. Embrace the efficiency of Google Sheets in managing your Google Workspace users, and witness how organized, accessible, and actionable data can transform your organizational dynamics.