Google Drive is a great place to store your files, but it can be even better if you know how to use it properly. Here are some simple tricks I’ve learned from using Google Drive.
Create a custom link to a folder
If you want to share a folder with someone else, or if you want to use it as a backup of files from your computer, there’s an easy way to do this.
Simply create a custom link for the folder and send it over via email or IM. The other person can then open the file in Google Drive or open it directly from their browser (assuming they have access).
Create a custom URL for a file or folder
To create a custom URL for a file or folder, you can use the same format as a regular Google Drive link. For example:
The only difference is that instead of using “View” in place of “Open,” you’ll use “Edit.”
Share a file with someone else
To share a file with someone else, follow these steps:
- Right-click on the file in question and select “Share” from the menu that appears. This will open up a window where you can enter the email address of your friend or colleague who should have access to this document. You can also add them by clicking on “Add people” at the bottom of this window and selecting them from your contacts list (if they’re listed).
- Once you’ve entered their email address(es) into both fields (or added them through Google), click “Send invitations” and wait for them to accept before continuing on with step 3 below!
Edit the name of a file or folder on Google Drive
If you want to change the name of a file or folder on Google Drive, follow these steps:
- Go to the document you want to rename.
- Click on its name (in blue) in the left-hand panel.
- Enter your new name for this document in the box that appears and click Save at the bottom of your screen.
These tricks will help you manage your Google Drive better.
These tricks will help you manage your Google Drive better.
- Add a custom link to a folder: If you want to make it easier for others to access files in a shared folder, use the “Link” option under “File name.” This will add an additional URL that can be used by anyone who needs access.
- Create a custom URL for a file or folder: If you have files on Google Drive but don’t want them publically accessible, consider creating an alias so that only those with permission can see them by going directly into your browser’s address bar (i.e., typing https://drive/myfolder). * Share a file with someone else: If someone sends an email asking if they have access rights over something specific within your account and there are multiple users sharing one account at once (like when working in teams), then this tip might come in handy! Just go into Settings > Security & Privacy > Access Requests > Deny Access Requested By Others On My Account And Grant Them Permissions Instead Of Denying Them All Together.
We hope these tips are helpful and you find them useful. If you have any other ideas for Google Drive, please let us know in the comments below!
Sure! Here’s a step-by-step guide on how to use simple URL tricks for Google Drive:
- Open Google Drive: Go to drive.google.com and sign in to your Google account if prompted.
- Locate the File or Folder: Navigate to the file or folder you want to work with in Google Drive.
- Get the Shareable Link: Right-click on the file or folder and select “Get shareable link” from the menu. A link will be generated for the file or folder.
- Modify the URL for Direct Download: To create a direct download link for a file, modify the URL as follows:
- Change the URL from “https://drive.google.com/file/d/FILE_ID/view” to “https://drive.google.com/uc?export=download&id=FILE_ID“
- Replace “FILE_ID” with the actual file ID from the original URL. The file ID is the long string of characters between “/d/” and “/view” in the original URL.
- Share Files with Preview: To create a link that allows others to preview the file in Google Drive, modify the URL as follows:
- Change the URL from “https://drive.google.com/file/d/FILE_ID/view” to “https://drive.google.com/file/d/FILE_ID/preview“
- Replace “FILE_ID” with the actual file ID from the original URL.
- Force a File to Open in a Specific App: To force a file to open in a specific Google Drive app (e.g., Docs, Sheets, Slides), modify the URL as follows:
- Change the URL from “https://drive.google.com/file/d/FILE_ID/view” to “https://drive.google.com/file/d/FILE_ID/edit“
- Replace “FILE_ID” with the actual file ID from the original URL.
- View Folder Contents as a Slideshow: To view the contents of a folder in Google Drive as a slideshow, modify the URL as follows:
- Change the URL from “https://drive.google.com/drive/folders/FOLDER_ID” to “https://drive.google.com/drive/folders/FOLDER_ID?usp=sharing“
- Replace “FOLDER_ID” with the actual folder ID from the original URL.
- Enable/Disable Downloading of Shared Files: To enable or disable downloading of shared files, modify the URL as follows:
- Change the URL from “https://drive.google.com/file/d/FILE_ID/view” to “https://drive.google.com/file/d/FILE_ID/view?usp=drivesdk“
- Replace “FILE_ID” with the actual file ID from the original URL.
- Access Shared Files via a Custom URL: If someone shares a file with you and provides a shortened/custom URL, you can access it by simply replacing the domain part of the URL with “drive.google.com” and keeping the rest intact.
- You’re Done! You have successfully learned how to use simple URL tricks for Google Drive. Experiment with different URL modifications to achieve the desired actions with your files and folders.
Remember to exercise caution when sharing and modifying URLs for Google Drive files, as it may affect the accessibility and privacy settings of the files.
Outline of the Article:
I. Introduction
- Explanation of Google Drive’s popularity and the need for efficient usage.
- Introduction to simple URL tricks that enhance productivity.
- Brief overview of the topics to be covered in the article.
II. Direct Download Links
- Explanation of how to create direct download links for Google Drive files.
- Benefits of direct download links for sharing files efficiently.
- Step-by-step guide on generating direct download links.
III. Preview Mode
- Introduction to the preview mode feature in Google Drive.
- Benefits of previewing files without opening them.
- How to enable and disable preview mode using URL tricks.
IV. Force Copy Files
- Explanation of the force copy URL trick for files in Google Drive.
- Benefits of forcing users to create a copy of shared files.
- Step-by-step guide on creating force copy URLs.
V. Bypassing the Google Drive Viewer
- Explanation of how to bypass Google Drive’s built-in viewer for specific file types.
- Benefits of direct access to files without the viewer.
- How to modify URLs to bypass the viewer.
VI. Customizing Sharing Settings
- Introduction to URL tricks for customizing sharing settings.
- How to modify URLs to restrict or enhance file sharing permissions.
- Benefits of tailoring sharing settings using URL tweaks.
VII. Embedding Google Drive Files
- Explanation of embedding files from Google Drive into websites or documents.
- Benefits of embedding files for seamless user experience.
- Step-by-step guide on how to embed Google Drive files using URL tricks.
VIII. Sorting and Filtering Files
- Introduction to URL tricks for sorting and filtering files in Google Drive.
- How to modify URLs to sort files by name, date, or other criteria.
- Benefits of efficient file organization using sorting and filtering tricks.
IX. Advanced Search Queries
- Explanation of advanced search queries using URL tricks.
- How to use specific search parameters in Google Drive URLs.
- Benefits of precise searching for finding files quickly.
X. Automating Tasks with URL Parameters
- Introduction to URL parameters for automating specific tasks in Google Drive.
- How to use URL tricks to create automated workflows.
- Benefits of task automation for enhanced productivity.
XI. Conclusion
- Recap of the URL tricks discussed and their practical applications.
- Encouragement for users to explore and implement these tricks for efficient Google Drive usage.
- Call to action for readers to share their favorite URL tricks or tips.
Simple URL Tricks for Google Drive You Should Know
I. Introduction
Google Drive has become an indispensable tool for individuals and businesses, revolutionizing the way we store and share files. While many users are familiar with its basic functions, there are powerful yet simple URL tricks that can significantly enhance productivity. In this article, we will uncover these URL hacks, allowing you to navigate Google Drive with finesse. Get ready to discover the shortcuts that will streamline your file management and sharing experience.
II. Direct Download Links
One of the most convenient tricks in the Google Drive arsenal is generating direct download links. These links allow you to share files that automatically initiate the download process when clicked. Forget the hassle of navigating through multiple screens; direct download links save time and frustration. To create one, follow these steps:
III. Preview Mode
Preview mode is a game-changer when you want to quickly glance at a file without opening it fully. By appending a specific parameter to the file’s URL, you can enable preview mode, giving you a sneak peek without the extra clicks. Here’s how you can do it:
IV. Force Copy Files
Ever wanted to share a file but ensure that others create a copy instead of editing the original? The force copy URL trick does just that. It prompts anyone who clicks the link to make a copy of the file to their Google Drive. This is perfect for templates, forms, or documents you want to distribute without compromising the original. Let’s see how it’s done:
V. Bypassing the Google Drive Viewer
Google Drive has its built-in viewer for various file types. However, sometimes you might want to bypass this viewer and open files directly in their native applications. By tweaking the URL, you can achieve this seamless experience. Here’s how:
VI. Customizing Sharing Settings
Google Drive’s sharing settings are versatile, but did you know you can modify them using specific URL tricks? Tailor permissions and access levels for shared files by manipulating the URL parameters. This allows for a more customized and controlled sharing experience. Let’s explore how:
VII. Embedding Google Drive Files
Embedding Google Drive files in websites or documents creates a seamless user experience. Viewers don’t need to leave the platform they’re on to access the content. Whether it’s a presentation, video, or document, embedding simplifies file access. Here’s how you can embed Google Drive files effortlessly:
VIII. Sorting and Filtering Files
Efficient organization is key to managing your Google Drive effectively. Sorting and filtering files can be a time-consuming task, but with URL tricks, it becomes effortless. You can sort files by name, date, or other criteria, streamlining your view and making navigation a breeze. Let’s learn how:
IX. Advanced Search Queries
Google Drive’s search function is robust, but did you know you can refine your searches with specific parameters? URL tricks enable advanced search queries, helping you find files swiftly and accurately. Mastering these queries can save you valuable time. Here’s how:
X. Automating Tasks with URL Parameters
Automation simplifies repetitive tasks, and Google Drive allows you to automate certain actions using URL parameters. Whether it’s creating new files, initiating searches, or organizing documents, URL tricks can automate these tasks. Let’s explore how you can streamline your workflow:
XI. Conclusion
In conclusion, these simple URL tricks are the secret sauce to maximizing your Google Drive experience. From seamless file downloads and previews to customized sharing and automation, these hacks empower you to navigate Google Drive effortlessly. Incorporate these tricks into your workflow, and watch your productivity soar. Don’t hesitate to experiment and discover more Google Drive hacks – the digital world is yours to explore and conquer.
FAQ
- How can I create a direct download link for a file in Google Drive?
- To create a direct download link for a file in Google Drive, modify the URL by replacing “https://drive.google.com/file/d/FILE_ID/view” with “https://drive.google.com/uc?export=download&id=FILE_ID“. Replace “FILE_ID” with the actual file ID from the original URL.
- Can I share a file with others and allow them to preview it in Google Drive?
- Yes, you can share a file with others and allow them to preview it by modifying the URL. Change “https://drive.google.com/file/d/FILE_ID/view” to “https://drive.google.com/file/d/FILE_ID/preview” and replace “FILE_ID” with the actual file ID from the original URL.
- How can I force a file in Google Drive to open in a specific app (e.g., Docs, Sheets, Slides)?
- To force a file to open in a specific Google Drive app, modify the URL by changing “https://drive.google.com/file/d/FILE_ID/view” to “https://drive.google.com/file/d/FILE_ID/edit“. Replace “FILE_ID” with the actual file ID from the original URL.
- Is there a way to view the contents of a Google Drive folder as a slideshow?
- Yes, you can view the contents of a Google Drive folder as a slideshow. Modify the folder’s URL by changing “https://drive.google.com/drive/folders/FOLDER_ID” to “https://drive.google.com/drive/folders/FOLDER_ID?usp=sharing“. Replace “FOLDER_ID” with the actual folder ID from the original URL.
- How can I enable or disable the downloading of shared files in Google Drive?
- To enable or disable the downloading of shared files, modify the URL by changing “https://drive.google.com/file/d/FILE_ID/view” to “https://drive.google.com/file/d/FILE_ID/view?usp=drivesdk“. Replace “FILE_ID” with the actual file ID from the original URL.
- Can I access a shared file in Google Drive using a custom or shortened URL?
- Yes, if someone shares a file with you using a custom or shortened URL, you can access it by replacing the domain part of the URL with “drive.google.com” and keeping the rest intact.
- Are there any restrictions or limitations when using simple URL tricks for Google Drive?
- While simple URL tricks in Google Drive are useful, it’s important to note that they may affect accessibility and privacy settings of files. Make sure to consider the sharing settings and permissions for each file before using URL modifications.
- Can I use URL tricks for files in shared folders or only for individual files?
- URL tricks can be used for both individual files and files within shared folders in Google Drive. Simply use the file’s unique ID or modify the folder’s URL accordingly.
- Is it possible to create direct download links for multiple files at once?
- Direct download links can be created for individual files in Google Drive. It’s currently not possible to create direct download links for multiple files at once.
- How can I revert back to the original URL if I’ve modified it using URL tricks?
- If you want to revert back to the original URL, simply copy the original URL of the file or folder in Google Drive and discard the modified URL. This will restore the URL to its original state.
